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Free for UK dental & aesthetic clinics
Bring back your
inactive patients
Upload your patient list. REHASH builds a personalised 3-email reactivation campaign — sent from your own inbox, in your own voice, in under 10 minutes.
No account required · GDPR compliant · Under 10 minutes
GDPR Compliant
Built for UK Clinics
AI-Personalised Emails
No Account Required
Free to Use
Results in Under 10 Minutes
Dental & Aesthetic Practices
By Kaiser Collective
GDPR Compliant
Built for UK Clinics
AI-Personalised Emails
No Account Required
Free to Use
Results in Under 10 Minutes
Dental & Aesthetic Practices
By Kaiser Collective
78×
Faster response wins
Clinics that reply within 60 seconds book 78× more patients than those who wait the UK average of 47 minutes.
~200
Inactive patients per practice
The average UK dental practice has around 200 patients who haven't returned in over 12 months — and haven't been contacted.
81%
Reactivation uplift
A 3-email sequence with 4–5 touchpoints outperforms a single message by 81% in reactivation rate.
The problem REHASH solves
Every treatment has
a dormant patient list
Click a treatment to see how inactive patients in that category are typically lost — and how REHASH brings them back.
The typical scenario
A patient misses their annual check-up. Nobody notices.
Most practices rely on the patient to rebook. They don't. Life gets busy, the appointment slips by, and 12 months becomes 18 months — then two years.
Month 0 — Last check-up attended
Month 12 — Due for check-up. No contact from clinic.
Month 18 — Patient books elsewhere or simply doesn't go.
REHASH sends Email 1 — Personalised to their last visit, written in your voice, referencing your clinic.
From: Dr. Sarah Mitchell <hello@brightsmile.co.uk>
Subject: It's been a while, [First Name] — how are your teeth?
Hi [First Name],
I was looking through our patient records and noticed it's been over a year since we last saw you for your check-up.
Just wanted to reach out personally — a quick 30-minute appointment can catch a lot before small things become bigger ones.
Would any time next week work for you? We have morning and evening slots available.
Warmly,
Dr. Sarah Mitchell
Bright Smile Dental
AI-written in your clinic's voice
The typical scenario
Hygiene patients need 6-monthly reminders. Most get nothing.
Hygiene is high-frequency, high-value — and highly forgettable. Patients intend to rebook. They don't. That's two missed appointments a year per patient.
Month 0 — Hygiene appointment completed
Month 6 — Due again. Relies on patient memory.
Month 9 — Still hasn't rebooked. Gum health deteriorating.
REHASH sends Email 1 — Referencing their last hygiene visit, gentle urgency, easy reply CTA.
From: City Dental Practice <team@citydental.co.uk>
Subject: Your 6-month hygiene visit — we have a slot for you
Hi [First Name],
It's been around 6 months since your last hygiene appointment with us — you're due for another clean.
Regular hygiene visits are one of the best things you can do for your long-term gum health, and we've got availability this month.
Would you like me to pencil you in? Just reply with a day that suits and I'll sort the rest.
Best,
The team at City Dental
AI-written in your clinic's voice
The typical scenario
A patient enquired about whitening 8 months ago. Never came back.
Cosmetic patients are highly motivated — but motivation fades without a nudge. Many enquire, go home to think, and never rebook because no one followed up.
Month 0 — Enquired about whitening at their last appointment
Month 3 — Still thinking about it. No follow-up from clinic.
Month 8 — Booked whitening at a competitor.
REHASH sends Email 1 — Referencing their interest, low-pressure, warm tone.
From: Smile Studio <hello@smilestudio.co.uk>
Subject: Still thinking about whitening? Here's what to know
Hi [First Name],
I noticed you'd mentioned whitening when you were last in. I wanted to reach out in case you were still considering it.
We use a take-home system that most patients find really easy — and results are usually visible within 2 weeks.
Happy to answer any questions, or just book you in for a quick chat. No pressure at all.
Kind regards,
Laura
Smile Studio
AI-written in your clinic's voice
The typical scenario
A patient had a consultation for Invisalign. Never committed.
Ortho consultations are a big decision. Patients need time — but most clinics give them space rather than a gentle nudge. A well-timed email changes the outcome.
Month 0 — Free Invisalign consultation completed
Month 1 — Sent a quote. Patient went quiet.
Month 4 — No reply. Assumed they went elsewhere.
REHASH sends Email 1 — Low pressure re-engagement, answers common objections.
From: Orthodontics at The Dental Hub <info@dentalhub.co.uk>
Subject: Your Invisalign consultation — any questions since?
Hi [First Name],
It's been a few months since your consultation — I just wanted to check in and see if you had any further questions about Invisalign.
A lot of patients find the cost or timeline puts them off at first, but once we've talked through the options there's usually a path that works.
Would you like to come back in for a quick chat? No commitment required.
Best,
The Orthodontics Team
The Dental Hub
AI-written in your clinic's voice
The typical scenario
An aesthetic patient is overdue for their follow-up treatment.
Botox and filler patients typically return every 3–6 months. Without a reminder, many drift — booking at a cheaper competitor or simply letting results lapse.
Month 0 — Botox treatment completed, results excellent
Month 3–4 — Results fading. No contact from clinic.
Month 5 — Booked at a walk-in aesthetic clinic nearby.
REHASH sends Email 1 — Timely, personal, references their last treatment.
From: Elara Aesthetics <hello@elaraaesthetics.co.uk>
Subject: Time for a top-up, [First Name]?
Hi [First Name],
It's been around 4 months since your last treatment with us — you might be noticing the effects starting to wear off.
We have availability in the next couple of weeks if you'd like to come back in for a top-up. Results are always best when we maintain consistency.
Just reply to this email and we'll get you booked.
Warmly,
The Elara Aesthetics Team
AI-written in your clinic's voice
What is REHASH
Turn a dormant patient list into booked appointments
Most clinics have hundreds of patients who haven't visited in over a year. They haven't left — they've just been forgotten.
REHASH reads your clinic website, understands your treatments and tone, then builds a personalised 3-email reactivation campaign — sent directly from your own Gmail, to your own patients.
No agency. No monthly fee. No technical skill required.
AI reads your clinic automatically
Paste your URL. REHASH extracts your treatments, tone, and USPs — no manual input needed.
Emails that sound like you
Each email is personalised per patient and written in your clinic's own voice — not a generic template.
Sent from your own Gmail
Emails arrive from your clinic address — better deliverability, more trust, no bulk-sender red flags.
AI-Personalised Email — Preview
The process
Five steps. Under 10 minutes.
From a dormant patient list to a live email campaign — no marketing experience needed.
01
Enter your clinic's website
Paste your URL. AI reads your site and automatically builds a full clinic profile — your treatments, tone, location, and USPs. No manual input required.
02
Upload your patient list
Export a CSV from any practice management software. REHASH auto-detects columns. If something doesn't match, the mapping tool fixes it instantly.
03
Set your tone
Choose warm, professional, or direct — or paste one of your own emails to match your exact voice. Add your signature. Every email sounds like you.
04
Preview every email
See your full 3-email sequence before anything sends. Edit any line. Initial email, 5-day follow-up, and 12-day final nudge — all shown in full.
05
Send from your own Gmail — and track replies
Connect your clinic's Gmail and send. Your dashboard tracks every open and reply. When a patient responds, you're notified instantly — with a suggested reply and call script ready. No bulk sender. Just your email, to your patients.
Why we built this
Your existing patients are your biggest untapped asset
Most dental and aesthetic clinics pour budget into acquiring new patients. Meanwhile, hundreds of patients who already trust them haven't returned in over a year — not because they left, but because nobody followed up.
Reactivating an existing patient costs a fraction of acquiring a new one. They know your team. They've already paid you before. They just need a well-timed, personal message that reminds them you're there.
We built REHASH because no tool existed that was simple enough for a practice manager to use in ten minutes, yet smart enough to send emails that genuinely feel like they came from the dentist themselves.
78×
more responses when clinics reply within 60 seconds vs. the 47-minute UK average
~200
inactive patients sitting in the average UK dental practice database right now
3×
cheaper to reactivate an existing patient than acquire a completely new one
Ready to bring back your inactive patients?
Free to use. No account needed. Your first campaign takes under 10 minutes.
Built by
Kaiser Collective is a digital growth consultancy built for clinics that want more high-value patients. We combine specialist knowledge of the dental and aesthetics industry with cutting-edge automation technology to solve the one problem every clinic shares: turning online interest into booked appointments.
Sean Puente
Founder & CEO, Kaiser Collective
UK
Specialist focus — dental & aesthetic clinics
AI
Automation built in-house, not off-the-shelf
£0
Cost to try REHASH — completely free
"We built REHASH because no tool existed that was simple enough for a practice manager to use in ten minutes, yet smart enough to send emails that genuinely feel like they came from the dentist themselves."